OSBB decisions on backup power: from idea to report
Author: Svitlo-Lux editorial team. Published , updated . Review (legal): approved (Project owner).
Facts on this page were checked against official sources as of ; next check by . Terms change: open the official source before making a decision.
A decision on backup power in an OSBB (condominium association) is made not by the chair or a single activist but by the co-owners, following the procedure set by law and the charter. This page shows the whole path: who starts it, which documents are needed at each step, and where to find the detailed explanations.
The decision path step by step
- Initiative. The issue is raised by the board or by an initiative group of at least three owners of apartments or non-residential premises. Prepare a short note: which consumers must keep working without power, and why.
- Preliminary calculation and cost estimate. The board prepares a draft cost estimate, and the site calculators help estimate power and capacity. This is a guideline, not a design: an engineering calculation is required.
- General meeting. Written notice, agenda, voting by floor area. If there are not enough votes, a written survey of those who did not vote is called.
- Minutes and notice of the result. The results are recorded in minutes with a list of those who voted and communicated to all co-owners within the set deadline.
- Contract with the contractor. Contracts are concluded by the board within its powers; for large amounts, prior approval by the meeting is required above the threshold set in the charter.
- Collecting contributions and reporting. Contributions are paid to the OSBB account in the manner set by the meeting. After the work is completed, the board reports on the execution of the cost estimate.
What to read where
| Question | Page |
|---|---|
| Who convenes the meeting, what to write in the notice | /osbb/zbory-spivvlasnykiv/ |
| How votes are counted, what a written survey is | /osbb/holosuvannia-ta-kvorum/ |
| What the minutes must contain | /osbb/protokol-zahalnykh-zboriv/ |
| What the chair decides, what the board decides, what the meeting decides | /osbb/povnovazhennia-holovy-pravlinnia/ |
| How to draw up and approve the cost estimate | /osbb/koshtorys-na-rezervne-zhyvlennia/ |
| How to choose a contractor and what goes in the contract | /osbb/pidriadnyky-ta-dohovir/ |
| How resident contributions are set | /osbb/tsilovi-vnesky/ |
| How to organize fundraising to the OSBB account | /osbb/yak-zibraty-koshty/ |
| How to show the fundraising and spending transparently | /osbb/prozorist-zboru-koshtiv/ |
The role of the platform
Svitlo-Lux does not accept or hold funds and does not replace the co-owners’ decisions. Residents pay directly to the OSBB account, and the platform only shows verified information about the fundraising. Funds go directly to the fundraising organizers registered on the platform, not to platform accounts, so no fundraising should be described as ready for contributions without checking it on the platform.
In this section
- General meeting of co-owners
Who can convene an OSBB general meeting, how far in advance to notify residents, what to put in the notice and which items to include in the project agenda.
- Voting, quorum and written polling
How votes are counted by area in an OSBB, what majority a decision needs, when a written survey is called and how to keep the count free of errors.
- Minutes of the OSBB general meeting
What the law requires in OSBB meeting minutes, how to record voting results, survey sheets, notices of results and access to copies.
- Powers of the chair and the board
How powers are divided between the general meeting, the board and the OSBB chair in a backup power project: what the meeting approves and what the board carries out.
- Cost estimate for a backup power project
Who prepares and who approves an OSBB cost estimate, what items a backup power estimate contains, how to manage versions and report on its execution.
- Contractors and the equipment contract
How an OSBB can choose a contractor for backup power, which terms to put in the agreement, when meeting approval is needed and how to accept completed work.
- Earmarked contributions from residents
How earmarked contributions are set in an OSBB: who determines the amount, how the share by area is calculated, the role of the reserve fund, what to do about debtors.
- How to organise fundraising in an OSBB
A step-by-step OSBB fundraising plan: initiative group, meeting, cost estimate, contract, direct transfers to the OSBB account, report. The platform takes no money.
- Fundraising transparency and reporting
How to make an OSBB fundraising transparent: annual cost estimate report, residents’ rights to documents, audit commission, public reporting without personal data.
Next steps
Sources
- Law of Ukraine “On Associations of Co-owners of a Multi-apartment Building” (No. 2866-III, current version), Verkhovna Rada of Ukraine (official source), accessed
- Law of Ukraine “On Amendments to Certain Laws of Ukraine Regarding the Simplification of Management of Multi-apartment Buildings” (No. 3270-IX), Verkhovna Rada of Ukraine (official source), accessed
This material is for general information only and is not a power supply design, legal or financial advice. Calculations are indicative; installation and protection selection must be done by qualified specialists only. The platform does not accept or hold funds.