Transparency of fundraising in an OSBB: what to publish and how to report

What the law gives residents

• the right to review the meeting decisions and minutes and the documents approved by the meeting, and to make copies;
• the right to demand from the OSBB, for review, all of its financial reports;
• the OSBB’s obligation to report to the general meeting on the execution of the cost estimate for the year;
• notice of the decisions adopted by the meeting with the voting results;
• the right to challenge a meeting decision in court.

To control the board’s financial and economic activity, the meeting elects an audit commission or an auditor from among the co-owners, or engages an outside auditor.

What to publish for residents

Public reporting on the platform

The platform’s public report shows confirmed and unconfirmed amounts separately, and spending is confirmed by documents. Funds do not pass through the platform, so the OSBB bank statement is the basis for reconciliation. A resident who notices a discrepancy can report the problem through the contact form.

How to build a report on the execution of the cost estimate

1. Basis. State the meeting decision that approved the cost estimate, and the cost estimate version.
2. Receipts. Show contributions under the meeting decision, voluntary receipts and other sources on separate lines.
3. Spending. For each item give the amount, the supporting document and a reference to the contract or certificate.
4. Deviations. Explain why actual spending differs from the cost estimate.
5. Balance. State where unused funds were directed under the meeting decision.

How to respond to residents’ requests

Respond in writing and within a reasonable time. If the matter is complex, invite the audit commission or an auditor. A dispute that cannot be resolved inside the OSBB moves into the courts, so keep the documents confirming your actions.

Signs that a fundraising is not transparent

• there is no meeting decision, and the fundraising is announced as an “initiative”;
• the purpose changes without a new decision;
• money is accepted on a personal card or in cash;
• the report shows only the amount collected, without spending;
• residents are refused copies of minutes or financial reports;
• the audit commission does not receive documents.

Each of these signs can be fixed in advance if transparency rules are set at the meeting. Record in the minutes where reports are published, who is responsible for publishing them and how residents can ask questions.

What to do if a resident has doubts

1. Accept the request. Write the question down and register it in the board’s log.
2. Provide documents. Allow the resident to review the minutes, cost estimate, statements and certificates.
3. Involve the audit commission. Ask the commission or an auditor to check the disputed transactions.
4. Communicate the result. Give a written answer and, if needed, put the issue on the agenda of the next meeting.
5. Inform the platform. If the fundraising is registered, report material changes so the public report stays accurate.

Transparency as a habit, not a one-off action

The most reliable way to keep residents’ trust is to publish short interim reports rather than wait for the annual meeting. It is enough, once every few weeks, to note how much has been collected, what has been paid and what is still ahead. Such reports take minimal effort if the records are kept in one statement, and they significantly reduce disputes. It is regularity that distinguishes an open fundraising from one that only formally shows its totals.

Frequently asked questions

Does a resident have the right to see the OSBB’s financial reports?

Under the text of the law, the OSBB must provide a co-owner, on request, with all of its financial reports for review. There is also a right to review meeting minutes and make copies.

Who controls the board’s spending?

An audit commission or auditor elected by the general meeting from among the co-owners, or an outside auditor engaged by the meeting under a separate decision. The board is accountable to the meeting.

Next steps

Examples of public fundraisings in the directory

Sources

• Law of Ukraine “On Associations of Co-owners of a Multi-apartment Building” (No. 2866-III, current version), Verkhovna Rada of Ukraine (official source), accessed 2026-10-23
• Law of Ukraine “On Amendments to Certain Laws of Ukraine Regarding the Simplification of Management of Multi-apartment Buildings” (No. 3270-IX), Verkhovna Rada of Ukraine (official source), accessed 2026-10-23